I-9 Verification Services
Authorized Representative Services for Employers & Remote Workers
CandaceJ Notary serves as an Authorized Representative for employers who need a trusted local professional to verify new hire identity documents and complete Section 2 of Form I-9. Available mobile throughout the Houston metro area — I come to your employee wherever they are.
What Is I-9 Verification?
Form I-9 is required by the U.S. Department of Homeland Security for every employee hired to work in the United States. Employers must verify the identity and employment eligibility of all new hires. When an employer and employee cannot meet in person — due to remote work, distance, or scheduling — the employer may designate an Authorized Representative to complete the verification on their behalf. As your Authorized Representative I physically examine the employee's identity documents, complete Section 2 of the Form I-9, and certify under penalty of perjury that the documents appear genuine and relate to the employee.
Important to Know
- I-9 verification is NOT a notarization — no notary seal is applied to Form I-9.
- Designation as Authorized Representative must come directly from the employer in writing or verbally.
- The employee must complete Section 1 before the appointment.
- Section 2 must be completed within 3 business days of the employee's first day of employment.
- The employer remains legally responsible for the accuracy of the Form I-9.
How the I-9 Verification Process Works
1
Employer Designates CandaceJ Notary
The employer contacts me directly and designates me as their Authorized Representative for the specific employee's I-9 verification. This designation should be provided in writing.
2
Employee Completes Section 1
The employee completes Section 1 of Form I-9 on or before their first day of employment. This step must be done by the employee — not the Authorized Representative.
3
Schedule the Appointment
The employer or employee contacts me to schedule the in-person verification appointment at the employee's location. I come to them.
4
Document Examination
I physically examine the employee's identity and employment eligibility documents. The employee must present either one List A document or one List B document plus one List C document.
5
Complete Section 2
I complete and sign the Employer Review and Verification section of Form I-9, certifying that the documents appear genuine. The form is returned to the employer for their records within the required timeframe.
Accepted Identity Documents
List A — Identity & Employment Eligibility
Employees may present one document from this list. Includes: U.S. Passport or Passport Card. Permanent Resident Card (Green Card). Employment Authorization Document (Form I-766). Foreign Passport with I-94. Temporary Resident Card.
List B — Identity Only
Employees must present one document from this list AND one from List C. Includes: Texas Driver's License or State ID. Federal or State Government ID. School ID with photograph. Voter Registration Card. U.S. Military ID or Draft Record.
List C — Employment Eligibility Only
Employees must present one document from this list AND one from List B. Includes: U.S. Social Security Card (unrestricted). Birth Certificate. U.S. Citizen ID Card. Native American Tribal Document. Employment Authorization from DHS.
Who This Service Is For
Remote Employers
Companies hiring remote workers across Houston and surrounding areas who cannot verify new hires in person at a central office location.
Staffing Agencies
Staffing and temp agencies that place workers throughout the Houston metro area and need reliable Authorized Representatives for fast I-9 completion.
Small Businesses
Small business owners and entrepreneurs without a dedicated HR department who need help managing the I-9 process for new hires compliantly.
Healthcare & Childcare
Healthcare facilities, clinics, schools, and childcare centers with strict compliance requirements and frequent new hire onboarding needs.
I-9 Verification Pricing
Single I-9 Verification
One employee verification at their location. Includes document examination, Section 2 completion, and same-day return of form to employer.
$35 per verification — travel fee additional
Business Account — Bulk Verifications
Ongoing I-9 verification for employers with frequent new hires. Priority scheduling, net-15 invoicing, and discounted rates for 5 or more verifications per month.
Contact for quote
All I-9 verifications are conducted in compliance with USCIS requirements. The employer remains legally responsible for the completed Form I-9. CandaceJ Notary does not provide immigration legal advice.